Applicants will be notified individually of the outcome of the evaluation procedure by a letter signed by the Authorising Officer sent as registered document to the legal Representative through the Participant Portal, at the latest, six months after the application deadline.

During these six months assessment and selection of applications take place, followed by the adoption of the Award Decision. Only when these procedures are completed, the lists of selected projects can be published on the 'Selections Results' page: http://eacea.ec.europa.eu/europe-for-citizens/selection-results_en.

The Legal Representative will receive an email announcing the availability of the letter notifying the results in the Participant Portal. If the formal notification in the Participant Portal is not opened within a period greater than 10 days, the Agency will consider the formal notification as acknowledged.

For all strands/measures (apart from Town Twinning) the number of countries for each event is calculated on the basis of the countries of the eligible participants to the events. It is possible to have participants to events from countries other than those where project partners are established, provided that they come from eligible countries within the framework of the Europe for Citizens Programme.

For Town Twinning, the lump sum is based only on the number of participants invited to the country hosting the twinning: i.e. international participants sent by partners from eligible countries.

For the other strands, the lump sum is based on three parameters: the number of participants, the number of countries involved and the number of events implemented. In the case of several events/activities, the total amount of the lump sum correspond to the accumulation of event/activity.

  • For the projects in Strand 1 European remembrance – and Measure 2.3 – Civil Society Projects, the system also provides lump sums for preparatory activities which are calculated solely based on the total number of participants involved in this task. Only one lump sum of this type can be awarded per project.

The eForm contains following headings:

  • Part A. Identification of the applicant and its partners. This section is mostly uploaded automatically with the information declared on the Participants Portal. Hence, only applicants with a registered PIC can apply.
  • Part B. Organisation and activities: Structure; Aims and activities of the organisation; B.3 Other EU grants.
  • Part C. Description of the project: Timetable; Venue(s) of the activities; Participants (Please complete for all the organisations involved in the project both applicant and partners); Short description of the project, including its aims (in English, in French or in German); Budget (A. Project activities / B. Preparatory activities).
  • Part D. Technical Capacity: Experience of the project organisers in the field concerned (not applicable for Town Twinning Projects).
  • Part E. Project implementation and Award criteria: Consistency with the objectives of the action and of the Programme; Activity plan / work programme of the project; Dissemination plan; Impact and Citizens involvement.
  • Part F. Timetable of activities.

Attachments: the Declaration on Honour (pdf, tiff, jpeg) is mandatory for all measures.

The Grant Decision within the Europe for Citizens Programme is mono-beneficiary. Therefore, when a project is selected, a Grant Decision is awarded to the applicant, who becomes then the beneficiary of the Grant Decision. The beneficiary shall be responsible for carrying out the action in accordance with the terms and conditions of the Grant Decision and comply with all legal obligations incumbent on it. Any arrangements with the partners are considered as internal procedures between the beneficiary and its partners, which however should be in line with the provisions and requirements of the Grant Decision.

No, mandate letters from partners are not requested. Please note that only the applicant (not the partners) has to attach to the eForm the Declaration on Honour signed by the Legal Representative. No other documents are requested at the application stage. Please use the last version of the Declaration on Honour as published on the EACEA website.

Yes, an organisation can submit more than one application for different measures both as an applicant and as a partner.

Yes, an organisation can submit more than one application for the same measure, both as an applicant and as a partner.

Strand 1. European Remembrance

Deadline for aubmission

Eligibility period: Projects must start between

1 February

1 September of the same year as the deadline and 28 February of the year after the deadline (for 2020: 29 February)



Strand 2. Democratic Engagement and Civic Participation

Measure

Deadline for submission

Eligibility period: Projects must start between

Town-Twinning


1 February

1 July of the same year as the deadline and 31 March of the year after the deadline


1 September

1 February and 31 October of the year after the deadline

Networks of Towns


1 March

1 September of the same year as the deadline and 28 February of the year after the deadline (for 2020: 29 February)


1 September

1 March and 31 August of the year after the deadline

Civil Society Projects


1 September

1 March and 31 August of the year after the deadline


Nota Bene: The above dates have to be confirmed in the related Call for Proposals.

Applications must be submitted before 12.00h (CET, midi Brussels time) of the final date for submission of applications. For a matter of transparency and equal treatment, applications received after the deadline cannot be accepted. Please do not wait until the last minute for submitting the eForm. When the deadline falls on a weekend, the subsequent working day will be confirmed (in the related Call for Proposals) as the final submission date.

In the eForm section B.3 "Other EU grants”, applicants are requested 1) To list all the Union grants received (under any EU Programme) during the last 3 years; 2) Whether the applicant has submitted this project proposal to another Union grant, for the same financial year.

No, it cannot. The principle of non-cumulative award states that each project is entitled to receive only one grant from the Union budget for the same activity. To this end, applicants must declare, in the eForm, any other applications submitted to the Union for the same project or part of the same project, for the same financial year.

For 2019-2020, the priorities are available on the following link: https://eacea.ec.europa.eu/sites/eacea-site/files/programme_guide_2019_en.pdf. During the application process, in the eForm, applicants are quested to select one or more priorities for their project.

In order to download the eForm, applicants must have an EU Login (European Commission Authentication Service) account. If the organisation does not have one, an EU Login account should be created. The next step is to register in the Participant Portal1 (WARNING: In the coming months the Participant Portal http://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html might migrate into the Funding and Tenders Portal

 https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/home  Please consider this information each time in this document there is a reference to the Participant Portal) and obtain a Participant Identification Code (PIC). If the organisation already holds a PIC, it should not request a new one. All participating organisations – applicants and partners must have a PIC. The PICs are requested when filling the eForm and can be either valid or not. Further information on the technical issues related to the submission of the eForm is available on the Proposal submission user guide: https://eacea.ec.europa.eu/sites/eacea-site/files/proposal_submission_user_guide_version_1.1_efc_2019.pdf

Organisations need to be established in EU Member States or in one of the participating countries of the Programme: Albania, Bosnia and Herzegovina, the former Yugoslav Republic of Macedonia, Serbia, Montenegro and Kosovo* 

*This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence). 

If one of the partners is from UK: If the United Kingdom withdraws from the EU during the grant period without concluding an agreement with the EU ensuring in particular that British applicants continue to be eligible, they will cease to receive EU funding (while continuing, where possible, to participate) or be required to leave the project.

The Programme is only eligible to non-profit organisations and public bodies. Applicants must be either public bodies or non-profit organisations with legal personality (Please refer to specific eligibility criterion of each strand/measure). Natural persons / individuals are NOT eligible under this Programme.